Agendas & Minutes
JANUARY 28, 2020
MEETING RE-SCHEDULED FOR FEBRUARY 4, 2020
MEETING AGENDA
Meeting being held at Allen Parish Welcome Center
Kinder, La @ 5:30pm
- PRAYER
- PLEDGE
- ROLL CALL
- COY VINCENT
- APPROVAL OF PRIOR MINUTES
- DIRECTOR’S REPORT
- FINANCE REPORT
- OTHER BUSINESS
- ADJOURNMENT
MEETING MINUTES 2/4/2020
CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.
ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Odessa House, Wilma Hargrove, Bettye Clement and Keith Guillory.
APPROVAL OF DECEMBER 17, 2019 MINUTES: A motion was made by Keith Guillory and seconded by Martha Turner, to accept the minutes as written. A unanimous vote was had.
DISCUSSION OF HIRING PART-TIME/TEMPORARY EMPLOYEE: After discussion by the Allen Parish Tourist Commission Board Members a motion was made by Odessa House and seconded by Wilma Hargrove, to hire one part-time/temporary employee. A unanimous vote was had.
APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Wilma Hargrove, to approve the Director’s report. A unanimous vote was had.
APPROVAL OF FINANCE REPORT: A motion was made by Martha Turner and seconded by Odessa House, to accept the Finance Report as written. A unanimous vote was had.
ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Wilma Hargrove to adjourn the meeting. A unanimous vote was had.
FEBRUARY 25, 2020
MEETING WAS CANCELLED
MARCH 2020
MEETING WAS CANCELLED DUE TO COVID 19
APRIL 2020
MEETING AGENDA
- PRAYER
- PLEDGE
- ROLL CALL
- APPROVAL OF PRIOR MINUTES
- DIRECTOR’S REPORT
- FINANCE REPORT
- OTHER BUSINESS
- ADJOURNMENT
MEETING MINUTES
CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.
ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Wilma Hargrove, and Keith Guillory. Odessa House and Bettye Clement attended by phone.
APPROVAL OF FEBRUARY 4, 2020 MINUTES: A motion was made by Keith Guillory and seconded by Wilma Hargrove, to accept the minutes as written. A unanimous vote was had.
DISCUSSION OF NEW 33 AGREED UPON POLICY & PROCEDURES: After discussion of the new 33 Agreed Upon Policy & Procedures required by the IRS, a motion was made by Martha Turner and seconded by Wilma Hargrove, to accept these as written. A unanimous vote was had.
DISCUSSION OF HISTORIC PRESERVATION GRANT: After discussion of the Historic Preservation Grant, a motion was made by Keith Guillory and seconded by Martha Turner, Director Adagria Haddock was given authority to accept the grant and sign any and all contracts associated with it. A unanimous vote was had.
DISCUSSION OF SEXUAL HARASSMENT POLICY: After discussion of the Allen Parish Sexual Harassment Policy, a motion was made by Keith Guillory and seconded by Martha Turner, to accept policy as written. A unanimous vote was had.
DISCUSSION OF ENGAGEMENT LETTER FOR 2019 AUDIT: After discussion of the engagement letter from Coy Vincent concerning the 2019 audit, a motion was made by Wilma Hargrove and seconded by Keith Guillory, to accept the letter as written. A unanimous vote was had.
DISCUSSION OF 2020-2021 CMP GRANT: After discussion, a motion was made by Martha Turner and seconded by Keith Guillory, Director Adagria Haddock was given authority to sign any and all contracts with the Louisiana Office of Tourism pertaining to grant. A unanimous vote was had.
APPROVAL OF DIRECTOR’S REPORT: A motion was made by Wilma Hargrove and seconded by Keith Guillory, to approve the Director’s report. A unanimous vote was had.
APPROVAL OF FINANCE REPORT: A motion was made by Martha Turner and seconded by Wilma Hargrove, to accept the Finance Report as written. A unanimous vote was had.
ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Wilma Hargrove to adjourn the meeting. A unanimous vote was had.
MAY 2020
MEETING AGENDA
- PRAYER
- PLEDGE
- ROLL CALL
- APPROVAL OF PRIOR MINUTES
- DIRECTOR’S REPORT
- FINANCE REPORT
- OTHER BUSINESS
- ADJOURNMENT
MEETING MINUTES
CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.
ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Wilma Hargrove, and Odessa House. Bettye Clement attended by phone.
APPROVAL OF APRIL 28, 2020 MINUTES: A motion was made by Martha Turner and seconded by Odessa House, to accept the minutes as written. A unanimous vote was had.
APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Wilma Hargrove, to approve the Director’s report. A unanimous vote was had.
APPROVAL OF FINANCE REPORT: A motion was made by Wilma Hargrove and seconded by Martha Turner, to accept the Finance Report as written. A unanimous vote was had.
ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Odessa House to adjourn the meeting. A unanimous vote was had.
JUNE 2020
MEETING AGENDA
- PRAYER
- PLEDGE
- ROLL CALL
- APPROVAL OF PRIOR MINUTES
- DIRECTOR’S REPORT
- FINANCE REPORT
- OTHER BUSINESS
- ADJOURNMENT
MEETING MINUTES
CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.
ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Wilma Hargrove, and Odessa House. Bettye Clement attended by phone.
APPROVAL OF MAY 26, 2020 MINUTES: A motion was made by Martha Turner and seconded by Odessa House, to accept the minutes as written. A unanimous vote was had.
DISCUSSION OF BARKSDALE CD: After discussion, the Allen Parish Tourist Commission Board Members agreed to close the Barksdale CD upon maturity July 2, 2020 and deposit funds into Savings Account to be done by Director Adagria Haddock. A motion was made by Wilma Hargrove and seconded by Odessa House. A unanimous vote was had.
DISCUSSION OF REOPENING LEATHERWOOD MUSEUM & ALLEN PARISH WELCOME CENTER: After discussion, it was decided to keep the Leatherwood Museum & the Allen Parish Welcome Center closed until the end of July, at which time which time the Board will revisit reopening of these centers. A motion was made by Odessa House and seconded by Wilma Hargrove. A unanimous vote was had.
DISCUSSION OF GRAGSON, CASIDAY, & GUILLORY, L.L.P.: After discussion a motion was made by Martha Turner and seconded by Odessa House to retain Gragson, Casiday & Guillory to complete the 2019 audit. A unanimous vote was had.
APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Wilma Hargrove, to approve the Director’s report. A unanimous vote was had.
APPROVAL OF FINANCE REPORT: A motion was made by Martha Turner and seconded by Wilma Hargrove, to accept the Finance Report as written. A unanimous vote was had.
ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Wilma Hargrove to adjourn the meeting. A unanimous vote was had.
JULY 2020
MEETING AGENDA
- PRAYER
- PLEDGE
- ROLL CALL
- APPROVAL OF PRIOR MINUTES
- DIRECTOR’S REPORT
- FINANCE REPORT
- OTHER BUSINESS
- ADJOURNMENT
MEETING MINUTES
CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.
ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Wilma Hargrove, and Odessa House. Bettye Clement attended by phone.
APPROVAL OF JUNE 30, 2020 MINUTES: A motion was made by Bettye Clement and seconded by Odessa House, to accept the minutes as written. A unanimous vote was had.
DISCUSSION OF EMPLOYEE CHANGES: A motion was made by Martha Turner and seconded by Wilma Hargrove to move Director’s Assistant, Valorie Trahan, from salaried employee to hourly employee at the same rate of pay beginning September 1, 2020. A unanimous vote was had.
APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Odessa House, to approve the Director’s report. A unanimous vote was had.
APPROVAL OF FINANCE REPORT: A motion was made by Odessa House and seconded by Wilma Hargrove, to accept the Finance Report as written. A unanimous vote was had.
ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Wilma Hargrove to adjourn the meeting. A unanimous vote was had.
AUGUST 2020
MEETING WAS CANCELLED DUE TO HURRICANE LAURA
SEPTEMBER 2020
MEETING WAS CANCELLED DUE TO HURRICANE DELTA
OCTOBER 2020
MEETING AGENDA
- PRAYER
- PLEDGE
- ROLL CALL
- APPROVAL OF PRIOR MINUTES
- DIRECTOR’S REPORT
- FINANCE REPORT
- OTHER BUSINESS
- ADJOURNMENT
MEETING MINUTES
CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.
ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Wilma Hargrove, and Bettye Clement.
APPROVAL OF JULY 28, 2020 MINUTES: A motion was made by Martha Turner and seconded by Wilma Hargrove, to accept the minutes as written. A unanimous vote was had.
DISCUSSION OF CHANGING NOVEMBER MEETING :A motion was made by Martha Turner and seconded by Wilma Hargrove to change the November meeting to November 17,2020 at 3pm.
DISCUSSION OF CHANGING DECEMBER MEETING:A motion was made by Wilma Hargrove and seconded by Martha Turner to change the December meeting to December 15, 2020 at 4pm.
APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Wilma Hargrove, to approve the Director’s report. A unanimous vote was had.
APPROVAL OF FINANCE REPORT: A motion was made by Wilma Hargrove and seconded by Martha Turner, to accept the Finance Report as written. A unanimous vote was had.
ADJOURNMENT: There being no more business to come before the Board, a motion was made by Wilma Hargrove and was seconded by Martha Turner to adjourn the meeting. A unanimous vote was had.
NOVEMBER 2020
MEETING AGENDA
- PRAYER
- PLEDGE
- ROLL CALL
- APPROVAL OF PRIOR MINUTES
- DIRECTOR’S REPORT
- FINANCE REPORT
- OTHER BUSINESS
- ADJOURNMENT
MEETING MINUTES
CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Valorie Trahan, and all participated in the Pledge of Allegiance.
ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Odessa House and Wilma Hargrove.
APPROVAL OF OCTOBER 27, 2020 MINUTES: A motion was made by Martha Turner and seconded by Wilma Hargrove, to accept the minutes as written. A unanimous vote was had.
DISCUSSION OF BANK TRANSFERS: After discussion, a motion was made Martha Turner and seconded by Odessa House, for Adagria Haddock, Director of Allen Parish Tourist Commission, to split automatic bank transfer to Savings and Marketing accounts. A unanimous vote was had.
DISCUSSION OF OFFICIAL JOURNAL FOR 2021: After discussion, a motion was made by Wilma Hargrove and seconded by Martha Turner to retain the Kinder Courier as the official journal for 2021. A unanimous vote was had.
ELECTION OF OFFICERS: A motion was made by Odessa House and seconded by Wilma Hargrove, to retain the same officers for year 2021. A unanimous vote was had.
Chairman-Dr. Mike Karam Vice Chairman-Martha Turner Secretary/Treasurer-Bettye Clement
ADOPTION OF PROPOSED 2021 BUDGET: A motion was made by Bettye Clement and seconded by Martha Turner, to accept the Proposed 2021 Budget as written. A unanimous vote was had.
APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Odessa House, to approve the Director’s report. A unanimous vote was had.
APPROVAL OF FINANCE REPORT: A motion was made by Wilma Hargrove and seconded by Odessa House, to accept the Finance Report as written. A unanimous vote was had.
ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Bettye Clement, to adjourn the meeting. A unanimous vote was had.
DECEMBER 2020
MEETING AGENDA
- PRAYER
- PLEDGE
- ROLL CALL
- APPROVAL OF PRIOR MINUTES
- DIRECTOR’S REPORT
- FINANCE REPORT
- OTHER BUSINESS
- ADJOURNMENT
MEETING MINUTES
DECEMBER 15, 2020
CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.
ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Odessa House and Wilma Hargrove.
APPROVAL OF NOVEMBER 17, 2020 MINUTES: A motion was made by Martha Turner and seconded by Odessa House, to accept the minutes as written. A unanimous vote was had.
DISCUSSION OF 2019 AUDIT REPORT BY COY VINCENT: A motion was made by Martha Turner and seconded by Wilma Hargrove, to accept the 2019 Audit Report as given by Coy Vincent. A unanimous vote was had.
DISCUSSION OF ENGAGEMENT OF GRAGSON, CASIDAY, & GUILLORY, L.L.P.: After discussion a motion was made by Martha Turner and seconded by Odessa House, to retain Gragson, Casiday & Guillory to complete the 2020 audit. A unanimous vote was had.
ADOPTION OF REVISED 2020 BUDGET: A motion was made by Wilma Hargrove and seconded by Odessa House, to accept the Revised 2020 Budget as written. A unanimous vote was had.
DISCUSSION OF OPENING A SIX MONTH CD: A motion was made by Martha Turner and seconded by Odessa House, for Adagria Haddock, Director of the Allen Parish Tourist Commission to use monies from the matured State Farm Bank Certificate of Deposit and a portion from Savings account to open a $30,000.00 six month Certificate of Deposit with La Capitol. A unanimous vote was had.
APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Odessa House, to approve the Director’s report. A unanimous vote was had.
APPROVAL OF FINANCE REPORT: A motion was made by Wilma Hargrove and seconded by Martha Turner, to accept the Finance Report as written. A unanimous vote was had.
ADJOURNMENT: There being no more business to come before the Board, a motion was made by Bettye Clement and was seconded by Martha Turner, to adjourn the meeting. A unanimous vote was had.